Quarterly Financial Reports
For the Quarter Ended
December 31, 2013

 

Office of the Correctional Investigator


 

A. Introduction

The Office of the Correctional Investigator was established in 1973 pursuant to Part II of the Inquiries Act. With the proclamation in November 1992 of Part III of the Corrections and Conditional Release Act, this is now the enabling legislation. The mandate of the Correctional Investigator, as defined by this legislation, is to function as an Ombudsman for federal offenders. The Correctional Investigator is independent of the Correctional Service of Canada and may initiate an investigation on receipt of a complaint by or on behalf of an offender, at the request of the Minister or on his own initiative. The Correctional Investigator is required by legislation to report annually through the Minister of Public Safety and Emergency Preparedness to both Houses of Parliament.

In addition, Section 19 of the Corrections and Conditional Release Act requires that the Correctional Service of Canada “where an inmate dies or suffers serious bodily injury” conduct an investigation and provide a copy of the report to the Correctional Investigator.

Internal Services supports the delivery of the Office's Ombudsman role to offenders as well as its corporate obligations to the Central Agencies of Government.

This quarterly financial report:
Should be read in conjunction with the Main Estimates (and as applicable - Supplementary Estimates and previous interim reports for the current year). It has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board. It has not been subject to an external audit or review.

This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the agency's spending authorities granted by Parliament and those used by the organization consistent with the Main Estimates and Supplementary Estimates (as applicable) for the 2013-14 fiscal year. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities. The authority of Parliament is required before monies can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes. When Parliament is dissolved for the purposes of a general election, section 30 of the Financial Administration Act authorizes the Governor General, under certain conditions, to issue a special warrant authorizing the Government to withdraw funds from the Consolidated Revenue Fund. A special warrant is deemed to be an appropriation for the fiscal year in which it is issued. The organization uses the full accrual method of accounting to prepare and present its annual financial statements that are part of the departmental performance reporting process. However, the spending authorities voted by Parliament remain on an expenditure basis.

Erratum

Date: March 17, 2014
Location: Departmental budgetary expenditures by Standard Object (unaudited) fiscal year 2013-14 (in dollars)
Revision: “Personnel – Planned expenditures for the year ending March 31, 2014 of $3,957,895 dollars” replaces “Personnel – Planned expenditures for the year ending March 31, 2014 of $3,712,368 dollars”
Rational for the revision: Original amount reported was incorrect.

Date: March 17, 2014
Location: Departmental budgetary expenditures by Standard Object (unaudited) fiscal year 2013-14 (in dollars)
Revision: "Total budgetary expenditures $4,887,088 dollars" replaces "Total budgetary expenditures $4,641,564 dollars"
Rational for the revision: Original amount reported was incorrect.

 

B. Highlights of fiscal quarter and fiscal year to date (YTD) results

This section hightlights the significant items that contributed to amounts available for use and expenditures used for the quarter.

Comparison of Budget Authorities and Quarterly Expenditures as of December 31, 2013.

This table shows that the OCI spent 3,232,135 (68% of the Authorities) in the third quarter of 2012-13. Authorities total 4,750,020.

This table also shows that the OCI spent 3,210,518 (66% of the Authorities) in the third quarter of 2013-14. Authorities total 4,887,088.

Risks and Uncertainties:

This Quarterly Financial Report (QFR) reflects the results of the current fiscal year in relation to the Main Estimates (and Supplementary Estimates as applicable).

Approved by:

Howard Sapers
Correctional Investigator
Ottawa, Canada

Date


Manuel Marques
Chief Financial Officer
Ottawa, Canada

Date

 

Departmental budgetary expenditures by Standard Object (unaudited)

Fiscal year 2013-14 (in dollars)
Expenditures Planned expenditures for the year ending March 31, 2014 Expensed during the quarter ended December 31, 2013 Year to date used at quarter ended
December 31, 2013
Personnel $ 3,957,895 $ 940,501 $ 2,756,601
Transportation and communications 280,425 81,249 186,449
Information 43,536 22,627 34,562
Professional and special services 502,214 33,072 147,784
Rentals 20,888 5,216 26,298
Repair and maintenance 15,452 330 16,574
Utilities, material and supplies 61,353 5,650 14,810
Acquisition of land, buildings and works - - -
Acquisition of machinery and equipment 5,325 213 27,316
Transfer payments - - -
Public debt charges - - -
Other subsidies and payments - 0 126
Total budgetary expenditures $ 4,887,088 $ 1,088,857 $ 3,232,518
Fiscal year 2012-13 (in dollars)
Expenditures Planned expenditures for the year ending March 31, 2013 Expensed during the quarter ended December 31, 2012 Year to date used at quarter ended
December 31, 2012
Personnel $ 3,609,432 $ 891,066 $ 2,618,155
Transportation and communications 289,700 66,727 178,510
Information 19,700 24,296 28,553
Professional and special services 476,500 265,335 344,079
Rentals 16,700 2,369 8,925
Repair and maintenance - 779 2,533
Utilities, material and supplies 63,400 6,272 21,804
Acquisition of land, buildings and works - - -
Acquisition of machinery and equipment 7,000 813 29,482
Transfer payments - - -
Public debt charges - - -
Other subsidies and payments 267,588 15 94
Total budgetary expenditures $ 4,750,020 $ 1,257,672 $ 3,232,135

 

Statement of authorities (unaudited)

Fiscal year 2013-14 (in dollars)
  Total available for use for the year ending March 31, 2014 Expended during the quarter ended December 31, 2013 Year to date used at quarter ended December 31, 2013
Vote 40 – Program expenditures $ 4,320,140 $ 947,120 $ 2,785,307
Budgetary statutory authorities 566,948 141,737 425,211
Total authorities $ 4,887,088 $ 1,088,857 $ 3,210,518
Fiscal year 2012-13 (in dollars)
  Total available for use for the year ending March 31, 2013 Expended during the quarter ended December 31, 2012 Year to date used at quarter ended December 31, 2012
Vote 40 – Program expenditures $ 4,179,922 $ 1,115,148 $ 2,804,562
Budgetary statutory authorities 570,098 142,524 427,573
Total authorities $ 4,750,020 $ 1,257,672 $ 3,232,135