2017-18 Future-oriented Financial Statement

Statement of Management Responsibility (unaudited)
For the Year ending March 31

Management of the Office of the Correctional Investigator (OCI) is responsible for these future-oriented financial statements, including responsibility for the appropriateness of the assumptions on which these statements are prepared. These statements are based on the best information available and assumptions adopted as at December 16, 2016 and reflect the plans described in the Departmental Plan.

These Future-oriented Financial Statements have been prepared in accordance with the Treasury Board's accounting policies and its Guide on the preparation of general purpose Future-oriented Financial Statements.

These Future-oriented Financial Statements have not been audited.

Ivan Zinger J.D., Ph.D
Correctional Investigator
Ottawa, Canada

Manuel Marques
Chief Financial Officer
Ottawa, Canada

Future-Oriented Statement of Operations (unaudited)
For the Year ending March 31
(in dollars)
Forecast results
2016-17
Planned results
2017-18
Expenses
Ombudsman for federal offenders
$4,114,167 $4,133,059
Internal services
1,108,835 1,113,927
Total expenses $5,223,002 $5,246,986
Revenues
Miscellaneous revenues
33 35
Revenues earned on behalf of government
(33) (35)
Total revenues $ 0.00 $ 0.00
 
Net Cost of Operations $5,223,002 $5,246,986

The accompanying notes form an integral part of these financial statements.

Notes to the Future-Oriented Statement of Operations (unaudited)
For the Year ending March 31

1. Methodology and significant assumptions

The Future-Oriented Statement of Operations has been prepared on the basis of government priorities and departmental plans as described in the Departmental Plan.

The information in the forecast results for fiscal year 2016–17 is based on actual results as at December 16, 2016 and on forecasts for the remainder of the fiscal year. Forecasts have been made for the planned results for the 2017-18 fiscal year.

The main assumptions underlying the forecasts are as follows:

  • The Office’s activities will remain substantially the same as for the previous year;
  • Expenses and revenues, including the determination of amounts internal and external to the government, are based on historical experience. The general historical pattern is expected to continue.

These assumptions are made as at December 16, 2016.

2. Variations and changes to the forecast financial information

Although every attempt has been made to forecast final results for the remainder of 2016–17 and for 2017–18, actual results achieved for both years are likely to differ from the forecast information presented, and this variation could be material.

In preparing this Future-Oriented Statement of Operations, the Office of the Correctional Investigator has made estimates and assumptions about the future. These estimates and assumptions may differ from the subsequent actual results. Estimates and assumptions are based on past experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances, and are continually evaluated.

Factors that could lead to material differences between the Future-Oriented Statement of Operations and the historical statement of operations include:

  • the timing and the amount of acquisitions and disposals of property, plant and equipment may affect gains/losses and amortization expense;
  • the implementation of new collective agreements; and
  • other changes to the operating budget, such as new initiatives or technical adjustments later in the fiscal year.

After the Departmental Plan is tabled in Parliament, the Office of the Correctional Investigator will not be updating the forecasts for any changes in financial resources made in ensuing supplementary estimates. Variances will be explained in the Departmental Results Report.

3. Summary of significant accounting policies

The Future-Oriented Statement of Operations has been prepared using the Government of Canada’s accounting policies in effect for fiscal year 2016–17, and is based on Canadian public sector accounting standards.  The presentation and results using the stated accounting policies do not result in any significant differences from Canadian public sector accounting standards.

Significant accounting policies are as follows:

a) Expenses

The office records expenses on an accrual basis.

Expenses for the office’s operations are recorded when goods are received or services are rendered, including services provided without charges for accommodation, employee contributions to health and dental insurance plans, legal services and worker’s compensation, which are recorded as expenses at their estimated cost. Vacation pay and compensatory leave, as well as severance benefits, are accrued, and expenses are recorded as the benefits are earned by employees under their respective terms of employment.

Expenses also include provisions to reflect changes in the value of assets, including provisions for bad debt on accounts receivable, provision for valuation on loans, investments and advances and inventory obsolescence, or liabilities, including contingent liabilities and environmental liabilities to the extent the future event are likely to occur and a reasonable estimate can be made.

Expenses also include amortization of tangible capital assets, which are capitalized at their acquisition cost.  Amortization of tangible capital assets is done on a straight-line basis over the estimated useful life of the asset. 

b) Revenues

Revenues from regulatory fees are recognized in the accounts based on the services provided in the year.

Other revenues are accounted for in the period in which the underlying transaction or event that gave rise to the revenue takes place.

Revenues that are non-respendable are not available to discharge the office's liabilities. Although the correctional investigator is expected to maintain accounting control, he or she has no authority over the disposition of non-respendable revenues. As a result, non-respendable revenues are considered to be earned on behalf of the Government of Canada and are therefore presented as a reduction of the office's gross revenues.

4. Parliamentary authorities

The office is financed by the Government of Canada through parliamentary authorities. Financial reporting of authorities provided to the office differs from financial reporting according to generally accepted accounting principles because authorities are based mainly on cash flow requirements. Items recognized in the Future-Oriented Statement of Operations in one year may be funded through parliamentary authorities in prior, current, or future years. Accordingly, the office has different net cost of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables:

a) Reconciliation of net cost of operations to requested authorities
(in dollars) Forecast results
2016-17
Planned results
2017-18
Net cost of operations before government funding and transfers $5,223,002 $5,246,986
Adjustments for items affecting net cost of operations but not affecting authorities:    
Decrease (increase) in employee future benefits
6,424 (3,212)
Services provided without charge by other government departments
(587,535) (591,960)
Decrease (increase) in vacation pay and compensatory leave
636 2,742
Refunds of previous years' expenditures
2,009 2,742
Adjustments to previous years’ payables at year end
20,000 7,802
Total items affecting net cost of operations but not affecting authorities
(558,466) (582,450)
Adjustment for items not affecting net cost of operations but affecting authorities:    
Total items not affecting net cost of operations but affecting authorities
- -
Requested authorities $4,664,536 $4,664,536

 

b) Authorities requested
(in dollars) Forecast results
2016-17
Planned results
2017-18
Authorities requested:    
Vote 1 – operating expenditures
$4,102,301 $4,102,301
Statutory amounts
562,235 562,235
Total authorities requested $4,664,536 $4,664,536